Splitting a project into multiple budgets gives you total visibility into your revenue, costs, and billing models. By mapping expenses and invoice line items directly to distinct financial buckets, you ensure that individual workstream performance is tracked accurately.

Expenses and Budgets

Expenses must also be linked to budgets so that cost is recorded correctly.

1. Create an expense.
2. Select the project.
3. Select the project budget that should absorb the cost.
4. If using a task or phase, select the task first so that its associated budget can prefill.
5. Complete the remaining expense fields and submit.

All expenses tied to a budget are reflected in that budget's cost in the project financials.

Project Financials with Multi Budgets

The project financial dashboard shows both project level and budget level views.

Project Level View

At the top level, the dashboard shows:

• Total revenue (sum of revenue from all budgets)
• Total cost (sum of cost from all budgets)
• Tracked hours vs allocated hours across the project
• Remaining budget and related calculations
• Margins calculated at the project level

Charts and time series views can be used to see financial metrics month over month or quarter over quarter.

Budget Level View

From the financial dashboard:

1. Scroll to the Budgets section.
2. View all budgets under the project, with:
   • Status
   • Billing method
   • Start and end date
   • Revenue, cost, and other metrics
3. Click a budget to drill into its financials, where it is possible to see:
   • Actual vs forecasted values
   • Tracked vs allocated hours
   • Budget specific charts and time based breakdowns

Invoicing and Multi Budgets

When invoicing is configured with Multi budgets:

• Each budget can produce its own invoice line items.

Examples:

• A fixed fee budget charges an agreed amount for a phase or milestone.
• A time and material budget bills by hours and rates.
• A subscription budget bills per period.

Multi-project invoices still work, and budget lines provide additional detail under each project.

Invoice PDFs can show:

• Project name
• Budget name
• Line items grouped or labeled by budget where applicable